Agenda

AGENDA and NOTICE OF MEETING

 

Regular Board Meeting

 

RURAL WATER DISTRICT #3, ROGERS COUNTY

Tuesday, March 10, 2026 @ 6:30 p.m.

13277 South Ash Street, Claremore, OK

(Posted @ the district’s business office no later than 4:30 p.m., Monday, March 9, 2026.)

 

CALL TO ORDER by the Chairman

  1. Roll Call
    1. Present
    2. Absent with cause shown
  2. Determination of a Quorum
  3. Proof of Notice of Meeting

 

Introduction / recognition of guests - None

 

REPORTS

  1. District Manager’s Report
  2. Recap
  3. Report of District Engineer

 

ACTION ITEMS

  1. Discussion, consideration, and possible action to approve Change Order No. 2 to JT Davis LLC, in the amount of $1,350.00, for additional items of work on the RWD#3 Tacora Maintenance Facility Grading Project.
  2. Discussion, consideration, and possible action to approve Pay Request No. 4 - Final to JT Davis LLC, dated 03/05/26, in the amount of $5,325.00 for completion of the RWD#3 Tacora Maintenance Facility Grading Project.
  3. Discussion, consideration, and possible action to approve Pay Request No. 2 to Cunningham Construction, dated 03/03/26 in the amount of $81,358.67 for work completed on the Tacora Maintenance Facility Building Project.
  4. Discussion, consideration, and possible action to approve Change Order No. 1 to Stronghand, LLC, in the amount of $24,051.51 for additional items of work on the E. 420 Dowden Rd. Water Line Project.
  5. Discussion, consideration, and possible action to approve Pay Request No. 3 to Stronghand, LLC, dated 03/03/26 in the amount of $226,541.71 for work completed on the E. 420 Dowden Rd. Water Line Project.
  6. Discussion, consideration, and possible action to approve Final Acceptance of the water line infrastructure of the Villas at Stonebridge development as per the construction plans and Development Agreement.
  7. Discussion, consideration, and possible action to approve Final Acceptance of the water line infrastructure of the Estates East development as per the construction plans and Development Agreement.
  8. Discussion, consideration, and possible action to approve Final Acceptance of the water line infrastructure of the Coves II at Stone Canyon development as per the construction plans and Development Agreement.
  9. Discussion, consideration, and possible action to approve Final Acceptance of the water line infrastructure of the Coves III at Stone Canyon development as per the construction plans and Development Agreement.
  10. Discussion, consideration, and possible action to approve Final Acceptance of the water line infrastructure of the Coves IV at Stone Canyon development as per the construction plans and Development Agreement.
  11. Discussion, consideration, and possible action to approve Water Line Extension Agreement with Taylor King to provide service to one residential benefit unit located on S. 4100 Rd. south of E. 480 Rd.
  12. Discussion, consideration, and possible action to approve the purchase of Badger Meters for the District Meter Replacement Project in the amount not to exceed $1,000,000, to be funded as part of the FAP Loan FAP-23-0014-L.
  13. Discussion, consideration, and possible action to accept the Notice of Intent for Mr. Brent Phillips to fill one of the two vacant seats on the Board of Directors.
  14. Discussion, consideration, and possible action to grant the Chairman the authority to execute the Notice to Proceed for REAP Contract #036-WW-2026 so work may begin in accordance with said REAP Contract.

 

ITEMS TO CONSIDER FOR APPROVAL AND/OR REJECTION

  1. Minutes of February 10, 2026, Regular Board Meeting
  2. Accounts Payable (February expenses)
  3. Treasurer’s Report for the month of February
  4. Disconnect/Forfeit Orders

   783          Jeff & Denise Hardy (part of the SE/4 of 33-21-14)

  1. New Taps

    931         James S Hunt Estate (part of N/2 SE/4 NE/4 of 01-21-15)

10058        Cozort Custom Homes Inc (L1 B10 The Coves at Stone Canyon II) 02-20-14

10059        Cozart Custom Homes Inc (L3 B10 The Coves at Stone Canyon II) 02-20-14

10060        Executive Homes (L5 B3 Presley Hollow I) 27-21-14

10061        True North Homes (L8 B1 The Bluffs IV) 02-20-14

10062        Matthew & Krystal Wild (E/2 W/2 E/2 NE/4 NW/4 & E/2 E/2 NE/4 NW/4 of 14-23-17)

  1. Transfers

     102       Sherri Gaye Pack from the Ratliff Estate

     376       Martha Vaughn from Winona Kay Cousins

     399       Matt & Michelle Jones from Roy & Mary Best

     422       Darren & Tara Rich from Constance Marie Cason

     527       Caitlin Fitzpatrick & Michael Matthews from Lynn W & Hazel Beeson

     570       Jerry & April L Amos from Sam Austin Farrill

     979       Donna Harrison from Tom & Donna Harrison

   1545       The Sandra L Hold Living Trust from Honey-Wagon Inc

   1634       Wayne Gist Sr from Thao Properties

   1777       Michael Carter & Katrina Carter from Donald & Kathy Headley

   1928       Tad Jones from Tony & Sheri Bunch

   2280       Candy & Mark Lindsey from LaMont & Kristina Cavanagh

   2748       Rachelle Bauer from Anne E Duckett

   3182       Jerod Gledhill from Thomas & Kandy Winslow

   4337       Jason Eric & Melissa Rennae Juby from the Four J Trust

   5358       Thomas A & Jeri A Strong from Jessica Prince

   5698       Curtis a & Rebecca D Gottlob from Royal & Lela Dixon

   6260       Stable Roots LLC from Virginia E Kita

   6783       American Homes 4 Rent from Romeo Homes

   7023       Matthew Potes & Tina Bailey from Barbara Froman-Boyd

   7284       Loyd W & Kennah I Altebaumer from Richard & Patsy Nowadzky

   7375       Michael & Kathy Harris from Chauncey & Sharon Schwartz

   7659       William & Verna Wilson from David & Angela Merrick

   7763       Joey & Kristina Doolittle from Emily Arens

   7830       Randy & Amy Slagle from Yang Xiong & Lee Pao Vang

   7844       Jeffrey S & Nikki Griffith from Preston & Janan Hall

   8101       Mason Taylor from Todd Stevens

   8385       Micah Childers from Wyatt D & Sara K Rockwood

   8445       Brandt Andrew & Kelsie Lynn Mueller from Jason S & Michelle E Cooper

   8728       Kyle J & Mariah C Townsend from Timothy & Britany Hudson

   8791       Tyler and Sandra Pearson from Courtney and Sean Garner

   9226       Charlie Crago & Kelli Cadion-Crago from M Stewart & Preston Stanley

   9539       Ronald J & Shannon D Hayes from Dean & Kristie Surface Jr

   9596       Lauren Means & Jonathan Thompson from Firstar Bank

   9829       John B Actouka & Diane Elaine Krebs from Landmark Homes

   9872       Gau Zong Vue from D R Horton

   9880       Raquel Flores Guijardo &N Jared Alan Strathe from D R Horton

   9927       Jackson David & Alaina Marie Meisinger from D R Horton

   9956       Grant Archuleta from D R Horton

             

NEW BUSINESS

  1. Discussion, consideration, and possible action with respect to any other matter(s) unforeseen prior to the posting of this agenda.

 

OLD BUSINESS – none

EXECUTIVE SESSION – none

ADJOURNMENT

 

RURAL WATER DISTRICT #3 ROGERS COUNTY

 

By: 

 

Dr. Dirk Thomas

Chairman