Agenda & Minutes

AGENDA and NOTICE OF MEETING

Regular Board Meeting

RURAL WATER DISTRICT #3, ROGERS COUNTY

Tuesday, September 8, 2026 @ 6:30 p.m.

13277 South Ash Street, Claremore, OK

(Posted @ the district’s business office no later than 4:30 p.m., Friday, September 4, 2026.)

 

CALL TO ORDER by the Chairman

  1. Roll Call
    1. Present
    2. Absent with cause shown
  2. Determination of a Quorum
  3. Proof of Notice of Meeting

 

Introduction / recognition of guests – none

 

REPORTS

  1. District Manager’s Report
  2. Recap
  3. Report of District Engineer

 

ACTION ITEMS

  1. Discussion, consideration, and possible action to approve Pay Request No. 3 to Heartland Utility Services, Inc., dated 08/29/26, in the amount of $27,078.04 for work completed on the 2026 Keetonville-Lipes Water Line Project.
  2. Discussion, consideration, and possible action to approve Change Order No. 1 to Crossland Heavy Contractors, Inc., in the amount of $29,517.97 for additional items of work on the 2026 Keetonville Water Storage Tank Project.
  3. Discussion, consideration, and possible action to approve Pay Request No. 1 to Crossland Heavy Contractors, Inc., dated 08/28/26, in the amount of $122,906.25 for work completed on the 2026 Keetonville Water Storage Tank Project.
  4. Discussion, consideration, and possible action to award the Keetonville Pump Station Project to Crossland Heavy Contractors, Inc., in the amount of $1,691,000.00, pending legal and engineering review.
  5. Discussion, consideration, and possible action to approve Pay Request No. 5-Final to Beytco, Inc., dated 08/31/26, in the amount of $35,762.03, which includes release of retainage, for completion of the Tacora Water Treatment Plant Pump Replacement Project
  6. Discussion, consideration, and possible action to approve Pay Request No. 3 to Cunningham Construction, dated 08/31/26, in the amount of $152,819.33 for work completed on the Tacora MB II (Tacora Maintenance Facility - Phase II) Project.
  7. Discussion, consideration, and possible action to approve Pay Request No. 2-Final to King Excavating, Inc., dated 08/20/26, in the amount of $33,523.81, which includes release of retainage, for the completion of the Gardner Pond S. 4150 Rd. Water Line Project.

 

ITEMS TO CONSIDER FOR APPROVAL AND/OR REJECTION

  1. Minutes of August 11, 2026, Regular Board Meeting
  2. Accounts Payable Report (August expenses)
  3. Treasurer’s Report for the month of August
  4. New Taps

  4472      Gitsit Real Property BBPLC1 LLC (part of NW/4 of 05-21-15)

10150      Ger Xiong & Chee Her (a tract in SW/4 NW/4 SW/4 of 14-23-16)

10151      Recon Realty, Kourtis Property Mgmt & Simmons Property Mgmt (a tract in SW/4 of 22-21-14)

10152      Joseph & Tiffany Hall (a tract in NE/4 NE/4 of 12-23-17)

10153      Hensley Custom Homes (L 12 B 6 The Coves I) 01-20-14

10154      Hensley Custom Homes (L 13 B 6 The Coves I) 01-20-14

10155      George & Katie Schulze (tract in SE/4 SW/4 of 08-23-17)

10156      Dwell Homes (L 2 B 2 The Bluffs IV) 02-21-14

10157      John R & Janice McDougal (a tract in W/2 NE/4 of 30-23-17)

10158      Louis Stanford & Terre Lee Gardner (S/2 NW/4 of 14-23-17 & NE/4 NW/4 & NE/4 NW/4 NE/4 & W/2 NW/4 NE/4 of 15-23-17)

10159      Jeremy Noland & Christy Pestal-Noland (a tract in N/2 SE/4 of 14-23-17)

10160      Mark & Heather Neals (L 104 Clearbrook) 18-21-15

10161      True North LLC (L 5 B 3 The Coves II) 02-20-14

10162      Joshua &N Staci Emerson (S/2 NW/4 NW/4 NW/4 & NE/4 NW/4 NW/4 of 27-22-15)

10163      Scott L Evans & Lindsay D Evans Revocable Living Trust (part of L 6 B 6 Rolling Meadows Park) 06-21-15

10164      Reggie William & Natalie Nichole Weygandt (part of E/2 NW/4 NW/4 NW/4 of 34-23-16) 

  1. Transfers

    212      Noble Springs Cabin LLC from Terry L Welker

    351      Brett & Lindsay Stone from Teron Richardville Sr

    402      Elexus & Spencer Vance from Edward Carlson

    936      Sienna Rose McDermott from Cheri Green

  1323      Claudia L & Brandon D Harris from Mark Olmstead

  1380      John Somorriba from John Clark

  1981      Erin Renee Woodward from Michael & Lesa Shelton

  2246      The CH Hicks Trust from M Coach USA Inc

  2487      George & Samantha Birkedahl Jr from Todd & Michaelann Berger

  2674      Michael & Lydia Ford from Dewey & Rebecca Mills

  2681      Christopher & Carrie Deschenes from Joseph James Hadac

  2709      Eric & Lori Workman from Corinne Wilcox

  2780      Michael & Jessica Noviski from Joseph & Antoinette Pastore

  2944      David W Pitts from James & Tina Jackson

  3307      Virgina L Salyer from Terry Henry

  3485      Clay Smith & Rebecca Reed from King & King Acquisitions

  3663      Gilliam Ranch Holding Company LLC from B McBride & M Crafton

  4539      Daisy C Zanchez from JMJ Properties LLC

  5163      Jed W & Lavella L Isbell from Fred D & Janet C Long

  5379      Melissa A & Dwayne A Parks

  5754      Paige Everett from Shawn M Lowman

  5960      Larry S & Maysy Martin from John & Pam Taylor

  6374      Ethan & Natalie Krager from Perry & Brook Purdum

  6396      Taylore Kusel from Micah & Sherri Schott

  6502      Makenzie Taylor Goins & Charles D White IV from Rodney Goins

  7256      Michael Musso & Alise McClain from Colin & Amber Walters

  7458      Stephen Lee Smith & Christian A Landskroener from Mary Ann Thompson

  7573      Blake Allen & Heather A Porter from Jesse Buchanan

  8034      Ronald E & Donna R Ryel from Eric & Jennifer Fultz

  8061      Chad & Jamie Allen & Alyssa Allen from Ryan Claiborne

  8132      James Light & Karen Lowe from Nicholas Harrington

  8855      Kevin & Tina Gillien from Spencer & Jasmine Bryant

  8914      Jason Shelton from Matthew & Alishia Klynstra

  9342      Chandler Houtman from Coby & Codi Long

  9424      Terry Steel McSparrin from Diana Kay Hanson

  9554      Johnny Brent Hurn from Executive Homes

  9615      Brittany Caine & Augustus Luward Caine Jr from T Foster, M & S Nelms

  9663      Blaine Michael & Ashlee Lauren Culver from Mark Tipton & Krissi Henderson

  9823      Jerry R & Valerie Allison from Elm Creek Development/Capital Homes

10017      Sean Patrick McMenamin & Monica Ann Mele from Landmark Homes

10026      Brandon & Ashley Webster from Chase Ryan Homes LLC

10101      Charles & Barbara Gresham from Mike Harrison Custom Homes

 

NEW BUSINESS

  1. Discussion, consideration, and possible action with respect to any other matter(s) unforeseen prior to the posting of this agenda.

 

OLD BUSINESS – None

 

EXECUTIVE SESSION

  1. Discussion, consideration, and possible action to enter into an executive session under Title 25 O.S. § 307 (B)(1) for the purpose of discussing the employment, hiring, promotion, demotion, discipling, or resignation of any one or more individual District employees, including benefits and FMLA leave. No decisions will be made in Executive Session.
  2. Discussion, consideration, and possible action on Executive Session item.

 

ADJOURNMENT

 

RURAL WATER DISTRICT #3 ROGERS COUNTY

 

 

By:          ______________________________                            

Dr. Dirk Thomas, Chairman

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